ADMINISTRATIVE SERVICES DEPARTMENT

• Develops and implements administrative policies and guidelines on material resource management.  
  

• Develops, in coordination with MISD, and implements supplies, materials and equipment management systems and procedures.  
  

• Implements an efficient and effective records management system and maintains the PPA centralized files.  
  

• Provides general clerical and reproduction services.  
  

• Operates and maintains the PPA Head Office motorpool.  
  

• Develops and implements effective vehicle, equipment and buildings maintenance programs.  
  

• Maintains an updated inventory of all PPA properties.  
  

• Ensures the insurance coverage of non-fixed assets.  
  

• Undertakes disposal of non-serviceable properties.  
  

• Performs other related functions.

ADMINISTRATIVE SERVICES DEPARTMENT
Records and Communications Division

• Maintains a centralized records management system.  
  

• Ensures the proper handling of communications and mail, and the retention and disposition of records.  
  

• Facilitates and coordinates information exchange among the different units of PPA through radio, telephone and / or written communications.  
  

• Provides reproduction services to all Head Office units.  
  

• Facilitates the systematic filing and retrieval of centralized documents and records.  
  

• Reproduces administrative circulars, memoranda and other orders for circulation and general distribution to all PPA units.  
  

• Certifies to the authenticity of documents and records.  
  

• Performs other related functions.

ADMINISTRATIVE SERVICES DEPARTMENT
General Services Division

• Formulates and implements policies on the provision of support services to PPA units and employees.  
  

• Undertakes a housekeeping program for PPA offices and premises through adequate janitorial services and building/ground maintenance.  
  

• Undertakes the operation and maintenance of equipment, transportation facilities and motorpool for Head Office.  
  

• Supervises the routine and preventive maintenance of building facilities and necessary repair thereof, in coordination with the Facilities, Construction and Maintenance Department.  
  

• Provides such general clerical services as may be required.  
  

• Processes, facilitates and monitors transactions pertaining to communications, internal facilities and other utilities.  
  

• Maintains necessary control records.  
  

• Performs other related functions.

ADMINISTRATIVE SERVICES DEPARTMENT
Property Management Division

• Develops and implements policies and guidelines on supplies management.  
  

• Implements systems and procedures to ensure the availability of supplies at all times.  
  

• Undertakes procurement and supply functions for PPA including the procurement for the field units of supplies, materials and equipment not available in their locality.  
  

• Plans and manages activities pertaining to disposal of unserviceable properties.  
  

• Undertakes periodic inventory of all PPA properties.  
  

• Keeps custody of all PPA non-expendable properties and equipment and keeps records of their status or condition, accountabilities and disposition of such properties.  
  

• Undertakes pre-qualification evaluation of suppliers and contractors for general services.  
  

• Prepares / processes requisitions for supplies, materials and equipment.  
  

• Services insurance coverage for motor vehicles and handles claims relative thereto.  
  

• Performs other related functions.