ADMINISTRATIVE SERVICES DEPARTMENT
Develops
and implements administrative policies and guidelines on material resource
management.
Develops,
in coordination with MISD, and implements supplies, materials and equipment
management systems and procedures.
Implements
an efficient and effective records management system and maintains the PPA
centralized files.
Provides
general clerical and reproduction services.
Operates
and maintains the PPA Head Office motorpool.
Develops
and implements effective vehicle, equipment and buildings maintenance
programs.
Maintains
an updated inventory of all PPA properties.
Ensures
the insurance coverage of non-fixed assets.
Undertakes
disposal of non-serviceable properties.
Performs other related functions.
ADMINISTRATIVE
SERVICES
DEPARTMENT
Records
and Communications Division
Maintains
a centralized records management system.
Ensures
the proper handling of communications and mail, and the retention and
disposition of records.
Facilitates
and coordinates information exchange among the different units of PPA
through radio, telephone and / or written communications.
Provides
reproduction services to all Head Office units.
Facilitates
the systematic filing and retrieval of centralized documents and records.
Reproduces
administrative circulars, memoranda and other orders for circulation and
general distribution to all PPA units.
Certifies
to the authenticity of documents and records.
Performs other related functions.
ADMINISTRATIVE
SERVICES
DEPARTMENT
General
Services Division
Formulates
and implements policies on the provision of support services to PPA units
and employees.
Undertakes
a housekeeping program for PPA offices and premises through adequate
janitorial services and building/ground maintenance.
Undertakes
the operation and maintenance of equipment, transportation facilities and
motorpool for Head Office.
Supervises
the routine and preventive maintenance of building facilities and necessary
repair thereof, in coordination with the Facilities, Construction and
Maintenance Department.
Provides
such general clerical services as may be required.
Processes,
facilitates and monitors transactions pertaining to communications, internal
facilities and other utilities.
Maintains
necessary control records.
Performs other related functions.
ADMINISTRATIVE
SERVICES
DEPARTMENT
Property
Management Division
Develops
and implements policies and guidelines on supplies management.
Implements
systems and procedures to ensure the availability of supplies at all times.
Undertakes
procurement and supply functions for PPA including the procurement for the
field units of supplies, materials and equipment not available in their
locality.
Plans
and manages activities pertaining to disposal of unserviceable properties.
Undertakes
periodic inventory of all PPA properties.
Keeps
custody of all PPA non-expendable properties and equipment and keeps records
of their status or condition, accountabilities and disposition of such
properties.
Undertakes
pre-qualification evaluation of suppliers and contractors for general
services.
Prepares
/ processes requisitions for supplies, materials and equipment.
Services
insurance coverage for motor vehicles and handles claims relative thereto.
Performs other related functions.