Summary of
Resolutions/Agreements/Instructions(Arising from the Minutes of NPAC 03-2002 held on 01 October 2002)
NPAC GUIDELINES/RESOLUTIONS
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Number |
Subject |
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Summary of
Resolutions/Agreements/Instructions (Arising from the Minutes of NPAC 01-2007 Meeting held on 20 March 2007) |
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Amendment / Clarifications to NPAC Memorandum Circular No. 01-2002 entitled “Rules/Procedures for the Conduct of NPAC Affairs” |
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| Rules / Procedures for the Conduct of NPAC Affairs | |
NPAC Memorandum Circular
Number 01 -2002
The general parliamentary rules and procedures shall govern the conduct of NPAC affairs particularly during Council and Committee meetings/deliberations.
In addition, the following specific guidelines
shall be observed:
1. Representation
Each member is expected to nominate a principal and an alternate representative to the Council. It is encouraged that a separate representative is nominated to each of the permanent working committees in which a member chooses to be involved.
The officially nominated principal representative, or if unavailable, his alternate, if any, to either the Council or permanent working committees shall be recognized as the only official representative of each NPAC member. Should both be unavailable, participation of another representative should be covered by proper authorization.
For NPAC meetings, the said authorization should be issued and signed by the head of the agency/organization, and for committee meetings, by the designated principal representative to the Council.
As a general rule, a single individual can not represent more than one agency/organization.
2. Quorum
All Council and committee meetings shall require fifty percent plus one (50% + 1) to constitute a quorum except meetings which are specifically called to take up amendments to policies that govern the operation of the Council where two-thirds (2/3) of all members shall be required.
3. Voting
The Council and its committees shall endeavor to reach a consensus on all issues. Where it is not possible, the issue shall be resolved through a democratic process which is through casting of votes of all duly authorized representatives present. Each agency/organization will only have one (1) vote. No proxy voting shall be allowed. A majority vote of all duly authorized representatives present shall be enough to give a motion/issue due course.
4. Topics for Deliberation in Meetings
Before any scheduled Council or committee meeting, any member may recommend to the Chairman, through the Secretariat, items to be included in the agenda. The Secretariat shall consider these in the drafting of agenda for approval by the Chairman. Based on the approved agenda, the Secretariat shall issue notice of meeting to members indicating matters to be taken up during the meeting.
5. Saving Clause
When deemed necessary, additional provisions/procedures may be issued by the Council in the future to govern areas of operation or affairs of the NPAC which are not covered in existing guidelines.
Summary of
Resolutions/Agreements/Instructions
(Arising from the Minutes of NPAC 03-2002 held
on 01 October 2002)
MEMORANDUM
F O R: The Chairman and Members
National Port Advisory Council
F R O M: The Secretary, NPAC
SUBJECT: Summary of Resolutions/Agreements/Instructions
(Arising from the Minutes of NPAC 03-2002 Meeting held on 01 October 2002)
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AGENDA ITEM |
RESOLUTIONS/AGREEMENTS/INSTRUCTIONS |
OPR
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Reactivation of NPAC |
Approval of PPA Administrative Order (NPAC Resolution No. 04-2002) and presentation to PPA Board of Directors for confirmation
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Chairman
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Rules of Conduct of NPAC Affairs |
Issuance of NPAC Memorandum Circular No. 01-2002 implementing guidelines (NPAC Resolution No. 05-2002)
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Chairman |
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Representations |
Submission of principal and alternate representatives for the Council and to various Permanent Working Committees to the Secretariat (Deadline: 16 October 2002)
Dissemination of final list of official Council and PWCs representatives
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NPAC Members concerned
Secretariat |
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Organization of PWCs
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Arrangements for the first meeting of PWCs
Election of Chairperson and Vice-Chair for each PWC
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Secretariat
PWCs |
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Membership |
Submission to the Ad-Hoc Committee on Membership of list of legitimate members of each Member-Organization
Dissemination of Official List of Respective Members of all NPAC Member-Organizations from the Private Sector
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NPAC Members from the Private Sector
Ad-Hoc Committee on Membership / Secretariat
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Priority Issues |
Submission to the Secretariat of suggested topics and issues for discussion of various PWCs
Preparation of Program and Timetable for the resolution of priority issues
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All NPAC Members
PWCs |
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PPA Development Plan |
Conduct of Briefing on PPA Nationwide Port Development Plan for the PWC-Port Development and Council Members
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Secretariat / PPA Engineering Office |
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Administrative Matters
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Submission of e-mail addresses of official representatives to the Secretariat |
All Council and PWC Representatives
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NPAC Memorandum Circular
Number 01 - 2003
SUBJECT : Amendment/Clarifications to NPAC Memorandum Circular No. 01-2002 entitled “Rules/Procedures for the Conduct of NPAC Affairs”
The following amendments/clarifications to existing guidelines shall be observed for the conduct of NPAC affairs:
1. Quorum
All committee meetings shall require fifty percent plus one (50% + 1) from the private sector and at least one (1) government representative to constitute a quorum for the purpose of carrying on deliberations or discussions of issues. Where a decision or a resolution, however, is to be made at the committee level, fifty percent plus one (50% + 1) of those members present shall be required.
2. Voting
The duly nominated alternate member or properly designated representative can exercise all the powers and authorities vested upon the principal representative. He may vote on any issue or in case of election of officers, vote and be voted upon.
3. Scheduling of Special Committee Meetings
Any member can request for a special meeting to be arranged by the Committee Secretariat based on availability of majority of committee members.
4. Purging of Membership
Private sector members who have failed to be represented in the Council meetings for three (3) consecutive times without justifiable reason shall be deemed resigned from the Council and from all Committee Memberships, without prejudice to re-application.
Private sector Committee members who have failed to be represented in the Committee level for three (3) consecutive times without justifiable reason shall be deemed resigned from the Committee concerned without prejudice to reapplication.
5. Repealing Clause
All NPAC Circulars, Rules and Regulations, which are inconsistent herewith, including those formulated and agreed upon at the Committee level, are hereby repealed and/or modified, accordingly.
Chairman
Summary of
Resolutions/Agreements/Instructions
(Arising from the Minutes of NPAC 05-2003 held on 08 January 2003)
February 4, 2003
MEMORANDUM
F O R : The Chairman and Members
National Port Advisory Council
F R O M: The Secretary, NPAC
SUBJECT: Summary of Resolutions/Agreements/Instructions
(Arising from the Minutes of NPAC 05-2003 Meeting held on January 8, 2003)
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AGENDA ITEM |
RESOLUTIONS/AGREEMENTS/INSTRUCTIONS |
OPR
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NPAC Accomplishments in CY 2002 |
On the confirmation on the NPAC Accomplishment Report for CY 2002
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Ø For presentation to the PPA Board of Directors
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Chairman |
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Ø For posting in the NPAC Website |
Secretariat
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Amendment to NPAC Memorandum Circular No. 01-2002 |
Issuance of the approved NPAC Memorandum Circular No. 01-2003 entitled ““Amendment/Clarifications to NPAC Memorandum Circular No. 01-2002 (Rules/Procedures for the Conduct of NPAC Affairs)”
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Chairman / Secretariat |
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Review and refinements on the proposed amendments on the subject of “Representation”
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Ad-Hoc Committee on Membership |
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Amendment to PPA Administrative Order No. 03-2002 |
Issuance of approved PPA Administrative Order entitled “ Amendment to PPA Administrative Order No. 03-2002 (Reactivation of the National Port Advisory Council)”
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Chairman / Secretariat |
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Additional NPAC Members |
On the approval membership of DENR, DPWH, DTI, DPWH and HUDCC from the government and of DSA, LAP and PHILPESTA from the private sector
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Ø Request for submission of official representatives of additional members from the government
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Ad-Hoc Committee on Membership |
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Ø Submission of names of official principal and alternate representatives to the Council and to the Committee(s) they wish to be a part of
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DSA, LAP, PHILPESTA |
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On the approval of conditional membership of five (5) private sector groups
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Ø For submission of required documents (Please refer to Item 6.2 of the Minutes of the Meeting) |
Vendors’ Assn of North Harbor/ Porters’ Assn of North Harbor / Consumer Alliance for Consumer Protection / Assn of Labor Union-TUCP / Philippine Seafarers’ Union-TUCP
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Ø Re-evaluation of compliance of private sector groups with conditional membership status and submission of final recommendation to the Council
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Ad-Hoc Committee on Membership |
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Criteria for Screening NPAC Members
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Finalization of recommendation on the criteria to be screening existing members and admitting new ones to the NPAC (Please refer to Item 6.3 of the Minutes of the Meeting)
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Ad-Hoc Committee on Membership |
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Submission of list of official member-organizations of each member from the private sector. |
All private sector members except AISL, PISA, PSAA, PUC, PCASO and PHILEXPORT * |
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Plan of Action / Programs of PWCs for CY 2003 |
Inclusion of additional activities in the action/programs of NPAC Permanent Working Committees concerned
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Ø Include coordination with DBP re Sustainable Logistic Development Program (SLDP) as part of the Committee work
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PWC-Port Development |
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Ø Handle the collection of the P200,000.00 unsettled account of International Forwarders Association
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PWC-Port Community Welfare |
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Ø Discuss/finalize timetable for approved CY 2003 program in the succeeding PWC meeting
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PWCs on Port Tariff / Port Development / Port Labor Relations
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Proposed Policy-Guidelines to Secure Operational Areas from Informal Settlers |
Issuance of the proposed PPA Memorandum Circular entitled “Prescribing Guidelines to Secure Operational Areas at the Ports and Prevent the Entry of New or Additional Informal Settlers in PPA Ports”
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Chairman / Secretariat PWC-Port Community Welfare |
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Resolved Issues at the Committee Level |
Elevation of recommendations on the issues/topics resolved at the Committee level to the NPAC through the Council Secretariat
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All PWCs |
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* Members which have previously complied with this requirement are requested to submit an updated list if prior submissions have been revised.